Charged 64,889.42 of existing City salaries to the fund

Two social workers and the head of the Office of Constituent Services were on the City's Constituent Services payroll before any settlement charge. The labor distribution reports show 74,740.44 of wages for the office head in 2022 and 228,451.82 for all three in 2023, none of it charged to settlement funds. In 2024 the payroll system again charged every dollar to Constituent Services. Five general ledger journals then moved 64,889.42 of that pay onto the settlement account G-02-25-122-032. Reference 10255 on 09/30/2024 for 20,865.37 and 19,990.40, reference 10256 on 09/30/2024 for 9,850.96, reference 10391 on 11/22/2024 for 8,509.61 and reference 10426 on 12/03/2024 for 5,673.08. Each of the three posting reports produced credits current fund line 4-01-20-117-015, Constituent Affairs Chargeback Opioid Gt, with the same amount, so the City's own expenditures net to 0.00. The worksheets apply an estimate of 35 percent to the social workers' regular pay and 15 percent to the office head's. The 10255 worksheet covers pay dated 01/10/2024 to 09/18/2024, and 27,125.01 of that charge is pay dated before 07/01/2024. On 08/01/2024 the Assistant Health Officer asked whether the salaries had been charged, because the report was due in September. On 08/02/2024 a City employee wrote, "I want us to charge as much social worker salary to the opioid grant as we can." On 10/10/2024 the office head wrote that she did not have much direct interaction in this area. No time records were produced. The City ordered the social workers' business cards on its Constituent Affairs office supplies line in 2023, 2024 and 2025. The FY2025 report certified the charges as a new program launched 07/01/2024.